A practical migration guide for sports clubs switching from boutique fitness studio software to purpose-built sports club management. Covers pre-migration checklists, data export reality, member communication plans, dual-run period, cutover day, and first 30 days.
Most clubs go live on Book & Go about 4 weeks after kickoff; a full switch from Mariana Tek with a dual-run period usually takes 4–8 weeks. We handle data migration, app setup, and training.
Switching platforms is a significant decision. Here's when it makes sense — and when staying on Mariana Tek may be better.
Mariana Tek was built for boutique fitness studios — pilates, yoga, barre, cycling, and group fitness classes. If you run a court-based sports facility (padel, tennis, pickleball), you need court booking, tournament management, player rankings, and open-match coordination — features Mariana Tek does not offer because it was designed for fitness studios, not court-based sports.
Mariana Tek offers a custom-branded app with your studio's logo and branding, but it's published by Mariana Tek (not under your own developer account). Sports clubs need a fully branded white-label app published under the club's own name on the App Store and Google Play. Book & Go includes a true white-label app on all plans with no extra charge — your club's name, your club's brand, your developer account.
Mariana Tek has zero tournament management, brackets, or player ranking features. These features are irrelevant for fitness studios but essential for sports clubs. Book & Go includes full tournament and league management with automated draws, brackets, pool play, and leaderboards — all included.
Mariana Tek is optimized for fitness studio scheduling with features like class check-ins, gamification for studio challenges, and feedback suites. Sports clubs need court-specific booking, tournament systems, player matching, and competitive sports management. Book & Go handles court surfaces, time-slot booking, tournament brackets, and player rankings — features Mariana Tek simply does not offer.
Typical clubs complete migration in 4-8 weeks. Here's what happens in each phase.
No automated one-click migration exists. Here's the reality of what data can be moved and how.
Important: Book & Go customer success handles data import coordination. Contact both Book & Go and Mariana Tek support to request export assistance. Export capabilities vary by Mariana Tek plan; verify with vendor before migration planning.
Clear, frequent communication is critical. Here's a proven 6-week campaign from first announcement to post-launch check-in.
Pro Tip: Use email, in-app push notifications, WhatsApp groups, and in-club posters. Redundant communication is good — many members only read the 3rd or 4th message.
The day you flip the switch. Here's what needs to happen.
Rollback Plan: Keep Mariana Tek credentials active for 7 days after cutover in case you need to revert. Most clubs never need it, but having the option reduces risk.
The first month is critical. Here's what to monitor and optimize.
By day 30, you should see 80%+ of active members using the new app, occupancy levels matching or exceeding pre-switch rates, and positive feedback on push notifications and new features.
Honest assessment: the areas where Mariana Tek's offering remains strong.
Mariana Tek was built for boutique fitness studios. If you run a fitness studio offering group classes (pilates, yoga, barre, cycling), Mariana Tek's feature set is tailored to that workflow.
Mariana Tek offers advanced class scheduling with pick-a-spot functionality for reformers, bikes, and studio floor plans. This is purpose-built for group fitness classes where members want to reserve their favorite machine or spot.
Mariana Tek is part of Xplor, a large software company with enterprise-level support and infrastructure. This backing provides stability and resources for global brands and multi-location fitness franchises.
Each claim we make, with the detail behind it.
