A practical, operator-focused migration guide covering pre-migration checklists, data export reality, member communication plans, dual-run period, cutover day, and first 30 days.
Most clubs go live on Book & Go about 4 weeks after kickoff; a full switch from OpenCourt with a dual-run period usually takes 4–8 weeks. We handle data export, app setup, and training. Timeline depends on your customization needs and data volume.
Switching platforms is a significant decision. Here's when it makes sense — and when staying on OpenCourt may be better.
OpenCourt Growth ($199/mo annual, $249 monthly) charges a 3% service fee on every transaction — paid by the player or absorbed by the club. At $100K annual revenue, that's $3,000/year. Book & Go charges 0% platform commission on all plans. You keep 100% of your court revenue (minus only your payment processor's standard rates).
On OpenCourt Growth and Pro, a branded mobile app is an add-on: $100/mo recurring + $600 one-time setup fee. That's $1,800/year just to have your own app — or you use the shared OpenCourt app with all other clubs. Book & Go includes a native iOS/Android app under your club name on every plan. No add-on fee. No setup charge. No tier lock.
OpenCourt Elite ($749/mo annual, $899 monthly) includes the branded app and 0% service fee. But you're paying $550+/mo more than Growth for features that should be standard. Book & Go includes white-label app + 0% commission on all plans — no tier tax.
OpenCourt players use the shared "OpenCourt" app alongside all other clubs. Even with the branded app add-on, the shared app is still available. Book & Go gives you a standalone branded app with zero competitor visibility. Players download YOUR app, not ours.
Typical clubs complete migration in 4-8 weeks. Here's what happens in each phase.
No automated one-click migration exists. Here's the reality of what data can be moved and how.
Important: Book & Go customer success handles data import coordination. Contact both Book & Go and OpenCourt support to request export assistance. Export options from OpenCourt are not published; verify with vendor before migration planning.
Clear, frequent communication is critical. Here's a proven 6-week campaign from first announcement to post-launch check-in.
Pro Tip: Use email, in-app push notifications, WhatsApp groups, and in-club posters. Redundant communication is good — many members only read the 3rd or 4th message.
The day you flip the switch. Here's what needs to happen.
Rollback Plan: Keep OpenCourt credentials active for 7 days after cutover in case you need to revert. Most clubs never need it, but having the option reduces risk.
The first month is critical. Here's what to monitor and optimize.
By day 30, you should see 80%+ of active members using the new app, occupancy levels matching or exceeding pre-switch rates, and positive feedback on push notifications and new features.
Honest assessment: the areas where OpenCourt's offering remains strong.
OpenCourt publishes plan tiers on getopencourt.com/pricing: Growth at $199/mo annual ($249 monthly), Pro at $499/mo ($599 monthly), Elite at $749/mo ($899 monthly), plus Enterprise custom. If you prefer to compare prices upfront before talking to sales, OpenCourt wins here.
OpenCourt includes open games, waitlists, leagues, and tournament management on every plan from Growth up. These social features are built-in, not gated to higher tiers.
OpenCourt includes door access control and video replay on all plans as standard features. If hardware integrations and court camera features are your primary requirements, these are available out of the box.
Each claim we make, with the detail behind it.
